DoYogaWithMe
Agile Transformation and Asana Implementation
How a leading wellness publisher accelerated their time-to-market by implementing an Agile operating approach combined with the Asana Work Management solution.
Challenges
- Inconsistent processes for managing a growing pipeline of content production projects across multiple teams and locations.
- Low visibility over production work in progress.
- Fragmented workflows between internal team members and 3rd parties.
- Inconsistent cadence resulting in too many ad hoc meetings.
- Increasing rates of excessively rushed timeline.
Objectives
- A streamlined process for capturing, prioritizing, refining and tasking new production projects.
- A single, transparent location to view all work in progress and all assignments.
- A consistent weekly meeting cadence for project planning, tasking, & feedback.
- Training to help the team consistently execute on the new processes.
- The reporting and measurement solutions to effectively track progress.
“We were expecting the Completing team to help us implement Asana. Instead, they helped us understand how to actually run a business in a healthy way.”
–David Procyshyn- Founder CEO, DoYogaWithMe
Solution & Approach
- The engagement began with a focus on streamlining the company’s video production processes.
- Calls were scheduled with the core production team to facilitate a learn-while-doing approach embedded directly inside the team’s real-world environment, allowing for minimum disruption to the business.
- The company’s Asana work management solution was designed and configured in real-time, allowing for instant feedback, testing, and iteration.
- Must-have workflow improvements were built first.
- This helped to remove the most pressing bottlenecks before layering in additional processes or automation.
- Training was integrated into each working session and geared toward building the team’s foundational understanding around Agile methodologies, principles, and practices.
- Additional training was designed to help the company’s Production Manager organize and manage the team’s work while serving as the primary go-between.
- A pre-set Weekly planning call was established with a structured agenda designed to minimize excessive, ad hoc communication and open loops.
- To make Asana work for each team, project backlogs and boards were tailored for each team, including advanced features such as custom fields, templates, and portfolios.
- An experienced Completing Implementer guided and facilitated the process from end-to-end, freeing-up key stakeholders to remain focused on other core business activities.
- Over four weeks, solutions were extended-out to the company’s other teams including Marketing and Events.
Results
- Visibility overall work in progress.
- Teams are equipped with a clear process for working through and breaking-down complex projects & tasks.
- Accelerated production with fewer last-minute rushed timelines.
- Significant reduction in unnecessary meetings and communication.
- Improved alignment, coordination, and conflict resolution.
- Reduction in stress & anxiety across all teams.
- Leadership freed from project management tasks with more space to focus on growth.
“The value we received is immeasurable and far exceeded my expectations. Without it, I would not have known the extent of the waste and inefficiency that was occurring in our business. I realize how much more we could have grown during our earlier stages if we had gone through this process sooner.”
–David Procyshyn- Founder CEO, DoYogaWithMe