DoYogaWithMe

Agile Transformation and Asana Implementation

How a leading wellness publisher accelerated their time-to-market by implementing an Agile operating approach combined with the Asana Work Management solution.

Client

Client Summary

Do Yoga With Me is a leading publisher and wellness company specializing in on-demand Yoga and meditation training and workshops. From online classes and wellness programs to events and live retreats serving all levels and abilities, the company produces a rich, comprehensive, and ever-expanding library of instructional audio and video content serving a large global community of health and wellness influencers and enthusiasts. The company’s mission is to help the world achieve greater well-being while being kind to the planet.

30% Reduction in unnecessary meetings and ad hoc communications

100% Improvement in the team’s visibility over current work-in-progress

3x increase in weekly on-time project and task completion rates

5x decrease in last-minute, rushed timelines

3x improvement in team health and cohesion

Critical Work Slowing or Stalled? We can help

Challenges

Inconsistent processes for managing a growing pipeline of content production projects across multiple teams and locations.
Low visibility over production work in progress.
Fragmented workflows between internal team members and 3rd parties.
Inconsistent cadence resulting in too many ad hoc meetings.
Increasing rates of excessively rushed timeline.

Objectives

A streamlined process for capturing, prioritizing, refining and tasking new production projects.
A single, transparent location to view all work in progress and all assignments.
A consistent weekly meeting cadence for project planning, tasking, & feedback.
Training to help the team consistently execute on the new processes.
The reporting and measurement solutions to effectively track progress.

“We were expecting the Completing team to help us implement Asana. Instead, they helped us understand how to actually run a business in a healthy way.”

–David Procyshyn- Founder CEO, DoYogaWithMe

Solution & Approach

The engagement began with a focus on streamlining the company’s video production processes.
Calls were scheduled with the core production team to facilitate a learn-while-doing approach embedded directly inside the team’s real-world environment, allowing for minimum disruption to the business.
The company’s Asana work management solution was designed and configured in real-time, allowing for instant feedback, testing, and iteration.
Must-have workflow improvements were built first.
This helped to remove the most pressing bottlenecks before layering in additional processes or automation.
Training was integrated into each working session and geared toward building the team’s foundational understanding around Agile methodologies, principles, and practices.
Additional training was designed to help the company’s Production Manager organize and manage the team’s work while serving as the primary go-between.
A pre-set Weekly planning call was established with a structured agenda designed to minimize excessive, ad hoc communication and open loops.
To make Asana work for each team, project backlogs and boards were tailored for each team, including advanced features such as custom fields, templates, and portfolios.
An experienced Completing Implementer guided and facilitated the process from end-to-end, freeing-up key stakeholders to remain focused on other core business activities.
Over four weeks, solutions were extended-out to the company’s other teams including Marketing and Events.

Results

Visibility overall work in progress.
Teams are equipped with a clear process for working through and breaking-down complex projects & tasks.
Accelerated production with fewer last-minute rushed timelines.
Significant reduction in unnecessary meetings and communication.
Improved alignment, coordination, and conflict resolution.
Reduction in stress & anxiety across all teams.
Leadership freed from project management tasks with more space to focus on growth.

“The value we received is immeasurable and far exceeded my expectations. Without it, I would not have known the extent of the waste and inefficiency that was occurring in our business. I realize how much more we could have grown during our earlier stages if we had gone through this process sooner.”